In today’s fast-paced business world, small business owners need tools that not only streamline their operations but also help them save time and money. One of the most important aspects of managing a business is handling invoices. If you’ve ever struggled with manual invoicing or using outdated software, you understand the hassle. Fortunately, there’s a solution: small business invoice apps.
In this comprehensive guide, we’ll explore everything you need to know about small business invoice apps, how they work, the benefits they provide, and how to choose the right one for your small business invoice app needs. We’ll also discuss some of the top invoicing apps available today and help you understand their features, pricing, and overall value.
What Is an Invoice App for Small Businesses?
An invoice app for small businesses is a software tool that helps business owners create, send, and manage invoices digitally. These small business invoice app simplify the invoicing process, saving time and reducing the risk of errors that often occur with manual invoicing methods. Small business invoice apps typically allow users to customize invoices, track payments, and manage overdue accounts, all from one easy-to-use platform.
Why Use an Invoice App?
Managing invoices manually or with outdated software can take up a lot of time and increase the risk of mistakes. Here’s why a small business invoice app can make a significant difference:
Time-Saving: An invoice app automates many of the processes that would otherwise be time-consuming. From creating invoices to sending them automatically, the app does the heavy lifting for you.
Professionalism: Invoice apps offer pre-designed templates that look professional and polished. Customizing your invoices is easy, giving your business a trustworthy, professional appearance.
Tracking and Reminders: Many apps come with features that allow you to track when invoices are paid and automatically send reminders for overdue payments. This helps you maintain cash flow without the need for constant follow-ups.
Error Reduction: By automating calculations and reducing manual data entry, invoice apps reduce human error and ensure that your invoices are accurate every time.
Security: Modern invoice apps encrypt your data, offering secure storage and protecting sensitive customer information.
Key Features of the Best Small Business Invoice Apps
When choosing an invoice app for your small business, it’s essential to understand what features you should be looking for. Here are the top features that the best small business invoice apps offer:
1. Customizable Templates
The ability to customize invoices is crucial. You’ll want your invoices to reflect your brand, including your logo, business colors, and a clear breakdown of services or products. Many invoice apps provide easy-to-use templates that can be tailored to suit your needs.
2. Automatic Payment Reminders
Chasing overdue invoices can be time-consuming and frustrating. The best apps allow you to set automatic reminders for clients, prompting them to pay before the due date or if the invoice becomes overdue.
3. Multi-Currency Support
If your small business deals with international clients, it’s essential that your invoicing app supports multiple currencies. This makes invoicing easy, no matter where your customers are located.
4. Recurring Invoices
For businesses that offer subscription-based services, recurring invoices are a lifesaver. With this feature, you can set up automatic invoicing for clients who pay on a regular schedule, like monthly or quarterly.
5. Integration with Accounting Software
To streamline your finances, it’s best to choose an invoice app that integrates with your accounting software. This ensures that all transactions are automatically recorded, making tax season less stressful.
6. Mobile Access
In today’s mobile-first world, being able to manage invoices on the go is essential. Many apps offer mobile access so you can create and send invoices from your smartphone or tablet.
7. Payment Gateway Integration
Most invoice apps allow you to connect to payment gateways such as PayPal, Stripe, or credit card processors. This makes it easy for your clients to pay directly from the invoice, speeding up the payment process.
Top Small Business Invoice Apps in 2025
Now that we’ve covered the key features to look for, let’s dive into some of the best small business invoice apps currently available in 2025.
1. FreshBooks
FreshBooks is one of the most popular invoicing apps for small businesses. It offers a variety of features, including customizable invoice templates, automatic payment reminders, and the ability to accept online payments.
Key Features:
Time tracking for service-based businesses
Integration with major accounting software
Recurring billing options
Mobile app for invoicing on the go
Pricing: FreshBooks offers a free trial, and pricing starts at $15/month for the Lite plan.
Learn more about FreshBooks here.
2. copyright Online
copyright is a well-known name in the world of accounting, and its invoicing features are just as robust. With copyright Online, you can create professional invoices, track payments, and integrate seamlessly with your bookkeeping system.
Key Features:
Create and send invoices from any device
Accept credit card payments directly through the app
Automatic syncing with your accounting system
Pricing: Plans start at $25/month with a 30-day free trial.
Find out more about copyright Online here.
3. Zoho Invoice
Zoho Invoice is an easy-to-use invoicing solution designed for small businesses. It offers customizable invoices, automatic reminders, and integrations with various payment gateways.
Key Features:
Recurring invoices and time tracking
Multi-currency and multi-language support
Reports and analytics to track financial performance
Pricing: Zoho Invoice offers a free plan for businesses with fewer than five customers, with paid plans starting at $9/month.
Check out Zoho Invoice here.
4. Wave
Wave is a free invoicing app that offers a great deal of functionality for small businesses on a budget. While Wave offers paid features for things like payroll, its invoicing features are completely free.
Key Features:
Unlimited invoicing and receipt scanning
Automated reminders for overdue invoices
Integration with payment processors like PayPal and Stripe
Pricing: Free for basic invoicing features, with optional paid add-ons.
Learn more about Wave here.
5. Invoice2go
Invoice2go is another excellent invoicing app that allows you to create professional invoices in minutes. With a user-friendly interface, it’s ideal for small business owners who want to keep things simple.
Key Features:
Mobile app for invoicing on the go
Ability to accept online payments
Customizable invoice templates
Pricing: Pricing starts at $5.99/month, with a free trial available.
Find more details about Invoice2go here.
6. AND.CO by Fiverr
AND.CO, now part of Fiverr, is designed specifically for freelancers and small business owners. This app provides a variety of invoicing tools that are simple and easy to use.
Key Features:
Create and send invoices in minutes
Automatic tax calculations
Integration with Fiverr for seamless business operations
Pricing: Free for basic invoicing, with premium features available at $18/month.
Explore AND.CO here.
How to Choose the Right Invoice App for Your Business
Choosing the right invoicing app for your small business can be overwhelming, but it doesn’t have to be. Here are some simple steps to help you find the best invoicing app:
1. Understand Your Needs
Ask yourself what features are most important for your business. Do you need recurring billing, multi-currency support, or time tracking? Knowing what you need will help you choose the right app.
2. Test the Free Version
Many invoicing apps offer free trials or free plans. Take advantage of these offers to test out the features and interface before committing to a paid plan.
3. Consider Your Budget
Pricing is an important factor, especially for small businesses. Some apps have free versions, while others charge a monthly fee. Determine what fits within your budget.
4. Read User Reviews
Before making a final decision, check out user reviews to see what others are saying about the app. User feedback can give you valuable insights into the app’s ease of use and overall functionality.
Conclusion
Invoicing doesn’t have to be complicated or time-consuming. With the right small business invoice app, you can streamline your invoicing process, improve cash flow, and enhance your overall business efficiency. Whether you’re looking for a simple, budget-friendly solution or a more comprehensive invoicing system, there’s an app out there for you.